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Government Information
Collection Development Policy Background and Statement of Responsibility In 1962,
Stapleton Library was designated a depository library
for federal documents, and presently serves the
government information needs of the 12th U.S.
Congressional District in accordance with 44 USC
1905 and "Instructions to Depository
Libraries". We are also a depository for documents
emanating from the Commonwealth of Pennsylvania. Community Background The
collection has been selected to serve the needs of the
academic community of Indiana University of Pennsylvania
(IUP), as well as the Indiana County business and agricultural communities, and the other citizens
of the 4th Congressional District IUP
is a publicly supported, co-educational doctoral 1
university. It is a multi-purpose institution composed
of six colleges and two schools. There are two branch
campuses located in Kittanning and Punxsutawney. It
offers degrees of AA, BA, BS, BFA, Ma, Ms, MBA, MFA,
Med, PhD, and Ed.D. Its student population varies but is
approximately 12,000
undergraduates and
1,500 graduate students, and is accredited by the
Middle States Association of Colleges and Schools. Indiana
is a rural community located fifty miles northeast of
Pittsburgh. Its major employers are R & P Coal and
the University and many of its inhabitants are involved
in agriculture.
Selection Selection
and service to patrons, including circulation, Internet
access, interlibrary loan, and reference, are
coordinated the other depository libraries in the State
System of Higher Education (SSHE), as well as the other
depository in our congressional district, Cambria County
Public Library (CCPL).
The SSHE has a well-developed documents group
that meets regularly for cross training, discussion, and
collaborative collection development. Item lists are
annually exchanged with the CCPL and collaborative
bibliographic instruction as well as interlibrary loans
have taken place.
As an academic library, a concerted effort
is made to develop collections that meet the curricular
needs of undergraduate students and the specialized
research needs of our graduate students and faculty.
To this end, the Government Publications
Librarian consults with the faculty and students in
selecting items for the collection. We also attempt to
address the needs of our community users based upon
typical reference inquiries. Each year
the librarian performs a zero-based item review during
GPO's annual selection update utilizing traditional and
recently available electronic tools such a the List
of Classes, the GPO Item Lister, the Documents Data
Miner, and the GPO Monthly Catalog and a commerical
version of that database as well as the Union List of
SSHE System depository library selections. Art
Duplicate and Replacement Policy The Library
maintains a deposit account of at least $500.00 annually
for the acquisition of desired items deemed lost or
non-selected.
Collection Maintenance All
depository items are recognized as the property of the
United States Government and are weeded and discarded
only after satisfying procedures outlined by the FDLP.
The collections are shelf read and weeded
periodically and are bound in the same manner as other
library materials. Format and Access Paper
version of frequently used titles are selected if at all
possible, but partially due to our lack of especially
permanent clerical staff in the department, in recent
years the Documents Librarian has deselected paper items
that are infrequently used and difficult to maintain in
paper format when such titles are available on the WWW. The
Library has also historically purchased large microfiche
sets such as the NCJRS microfiche collection, the CIS
Congressional Publications, and the American Statistics
Index microfiche, and presently subscribes to commercial
versions of the Monthly Catalog and Statistical Universe
and Academic Universe as well as numerous full-text
databases that offer access to many government produced
information and serials.
Because of these holdings we only rarely select
congressional or statistical publications. CD-ROMs
which offer access to materials on the WWW have also
recently been deselected except for items particularly
desired in that format. The
library has recently begun subscription to full-Marc
records for items selected as well as all records which
include URL'S. When items are not available in
our collection the library will provide interlibrary
loan service at no charge to all patrons utilizing its
relationship with other depositories in our
congressional district, other depositories in the SSHE,
and the State library first.
Revised July 24, 2000
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